Abstract-Wizard

Effortless Abstract Management for Unforgettable Conferences

We are excited to launch a new innovative feature tailored to the world of academic, scientific and medical conferences, that provides, along with our poster presentation platform, a complete solution for managing abstracts – from preliminary submission to reviewing and showcasing on the day of the conference.

With Abstract-Wizard you can easily create forms to gather abstracts and then assign them to reviewers for evaluation and rating according to predefined categories, all through a smart and user-friendly interface that help you ultimately select the best abstracts for presentation at your conference.

The Entire Process Can Be Organized in Four Simple Steps:

Our Abstract Platform Advantages

Efficient and Easy-to-Operate

Step 1: Set Up a Submission Form

Build your submission form and streamline the review process

The starting point is setting up a registration form through which abstracts can be submitted for review. You don’t have to waste time formatting your form, as Abstract-Wizard offers pre-built templates with intuitive design options, as a well-designed form simplifies the submission process for participants, increasing engagement and reducing submission malfunctions.

The submission forms are modular and customizable and can be tailored easily to the requirements and branding of each conference, including fields to collect information about the authors, organization/institution, topic, title, abstract body, summary, and more.

Once the form is ready, distribute it and begin gathering abstracts for the review process, confident that you have a user-friendly, and visually appealing submission form.

Step 2: Abstract Module Settings

Configure the Review Process According to Your Needs

At this stage, the criteria for reviewing will be defined to ensure a professional, consistent, and efficient review process. Abstract-Wizard allows a combination of three evaluation methods, from which you can choose the most suitable for your needs:

Scoring is based on predefined categories, with varying weights for each category.
Approved/Rejected.
Verbal rating of each submission by the reviewers.

Initial settings will also address whether reviewers can evaluate abstracts from authors within their organization and outside their field of expertise, and will the evaluation process be transparent or confidential, in order to prevent conflicts of interest (“Blind Review”).

Step 3: Start the Review Process

Create Your Reviewers, Invite Them On-Board and Track Their Progress

Use our interface to upload all your reviewers and invite them to the review platform. Once this is done, take a step back and wait for them to log in and evaluate the abstracts assigned to them, while tracking this progress.

When the reviews are all submitted you will in see real-time which abstracts received the highest scores, as the system calculates the final scores for each submission based on the selected criteria and weights, saving you time and effort.

Step 4: Showcase Your Abstracts During the Conference

Unveil the Best Reviewed Abstracts with Poster-Wizard

The highest-scored abstracts will be displayed as posters in the conference area on large screens using Poster-Wizard during the conference.

Poster-Wizard allows conference attendees to view the posters in an interactive way, with options to filter by categories or search for specific posters.

The poster system is accessible from any device and browser, allowing direct access for participants for further exploration after the conference, as well as during the event itself, making it perfect for both virtual and hybrid conferences.

The Launch of the Abstract Collection and Reviewing Module

Abstract Wizard was launched at the 29th conference of the Israel Society for Quality in Medicine where nearly a thousand abstracts were submitted for professional review by a panel consisting of dozens of reviewers.

The gathering of abstracts and the reviewing process took place several weeks prior to the conference, in a convenient, efficient, and accessible manner, earning praise from the organizing team and the reviewing panel.

The outstanding abstracts that were selected were displayed throughout the conference using Poster-Wizard, which made the presentation attractive and professional.

At the same time, throughout the day, the authors stood by their posters and presented the content verbally to visitors, sharing unique insights and answering questions, leading to in-depth discussions about the various research topics.